Job Summary

Key Responsibilities

1. Manage day-to-day office administration and ensure smooth office operations.
2. Coordinate project activities, timelines, and deliverables across multiple programs.
3. Prepare, maintain, and organize project documents, reports, and official records.
4. Maintain MIS, databases, attendance records, and project-related documentation.
5. Coordinate meetings, training programs, workshops, seminars, and events.
6. Communicate with government departments, CSR partners, NGOs, educational institutions, clients, and vendors.
7. Monitor project progress and follow up with teams to ensure timely completion of tasks.
8. Assist in preparing project proposals, presentations, budgets, and periodic reports.
9. Support procurement activities, inventory management, and vendor coordination.
10. Handle official correspondence, emails, meeting minutes, and internal communications.
11. Coordinate travel arrangements and logistics for project staff and trainers.
12. Ensure compliance with organizational policies, donor requirements, and statutory guidelines.
13. Maintain confidentiality of organizational and project information.
14. Assist HR with onboarding, documentation, recruitment coordination, and employee records.
15. Support senior management in strategic planning and operational decision-making.
16. Identify administrative improvements and recommend process optimization.
17. Educational Qualifications
18. Bachelor's degree in Business Administration, Commerce, Management, Public Administration, Social Work, or a related discipline.
19. A master's degree is preferred.

1. 2–5 years of experience in office administration, project coordination, operations, or program management.
2. Experience in NGOs, CSR projects, education, healthcare, consulting, or skill development organizations is preferred.
3. Required Skills
4. Office Administration
5. Program & Project Coordination
6. Documentation & Report Writing
7. MIS & Data Management
8. Microsoft Office (Excel, Word, PowerPoint, Outlook)
9. Google Workspace
10. Communication & Presentation Skills
11. Stakeholder & Client Coordination
12. Planning & Scheduling
13. Event & Training Coordination
14. Budget & Expense Monitoring
15. Vendor & Procurement Coordination
16. Organizational & Time Management Skills
17. Analytical Thinking & Problem Solving
18. Attention to Detail
19. Team Collaboration
20. Record & File Management
21. Compliance Monitoring
22. Multitasking & Prioritization
23. Preferred Qualifications
24. Microsoft Office Specialist (MOS) Certification
25. Advanced Microsoft Excel Certification
26. Google Workspace Certification
27. CAPM, PMP, or PRINCE2 Foundation Certification
28. MIS or Project Management Certification
29. Employment Type
30. Full-Time
31. Work Mode
32. On-site / Hybrid (As per organizational requirements

Education Level : Bachelor's Degree

Technical Education : Business Administration

Certificate : N/A

Industrial Certificate : Industry experience 3+ Years

Key Skills
Program Coordination, Project Management ,Team Coordination ,Communication Skills Planning & Scheduling, Time Management Problem,

Other Skills
Time Management

• Hindi - Reading, Writing, Speaking
• English - Reading, Writing, Speaking